Self Determination Program (SDP) and Financial Management Service (FMS)

Yes, we can take on transfers mid-stream or for year 2 etc.

Yes, you will have a point of contact and we each use our cell phones for phone calls and personal emails for communications.

There is no waiting list 

For Co-Employer is 19.86% and Sole Employer 14.27%

We cover all required employee State and Federal taxes as well as workmans comp and general liability insurance. 

Workmans comp is not included in our burden rate for Sole-Employer. This cost can be included as a line item in the Spending Plan along with General Liability if desired  Insuarance as well.

We have up to 30 days from receiving the purchase request to complete payment

On time sensitive purchase requests we require that we have a minimum of 2
business days to pay the request. We will require an explanation on why this is urgent.

For camps that refuse to complete the vendor paperwork we will allow for purchase
requests to be made. We will process payment with our corporate credit card within 2
business days from receipt of a Purchase Request matching approved spending plan.
For urgent requests please reach out to Arch Advisor directly.

Yes

Based on the DDS directive dated: April 22nd, 2024. If they qualify as a community
based provider, we will pay by credit card.

For employees authorized to work under service codes (310, 313, 320, and or 361)
we will be tracking EVV through our mobile app. For vendors that fall under these codes
they will have to sign that they are following EVV guidelines (this will be included in their
paperwork). All vendors will be required to attest in their vendor information packet, that their business meets the HCBS Final Rule requirements.

Currently we provide employees 5 paid sick days per their employed calendar year. In addition we provide an optional employee contributed 401k plan.

Yes, all new employees will pay for Live Scan(fingerprinting). For employees who
transfer from another FMS to Arch we will not require a second Live Scan.

We adhere to the CA Labor Law.
1. One and one-half times the employee’s regular rate of pay for all hours worked in
excess of eight hours up to and including 12 hours in any workday, and for the
first eight hours worked on the seventh consecutive day of work in a workweek;
and
2. Double the employee’s regular rate of pay for all hours worked in excess of 12
hours in any workday and for all hours worked in excess of eight on the seventh
consecutive day of work in a workweek.
**NOTE: An alternative workweek schedule of four 10-hour days or three 12-hour days
does not affect the regular rate of pay which would be computed on the basis of 40
hours per workweek.

Arch does not schedule employees. Our mobile app will track employee hours and
mileage if included in the Spending Plan. We can also work with you on a non-technical
solution if you are not able to use our mobile app.

Typically, payroll is semi-monthly, but we often pay upfront for services as requested and other vendor payments on a weekly basis.

Yes, our Arch Portal will provide you 24/7 access to all budget related items and your
monthly budget statement.

Arch FMS requires all employees to pass a background check. The background
check agencies, databases, and registries include DMV, DOJ, FBI, Medicaid Exclusions
Database, and the Megan’s Law Registry.
● The cost for the Livescan portion of the background check is paid for by the
employee.
● If an employee will be driving the participant, we will require proof of valid driver’s
license and auto insurance. This is for the employees protection and ours.

Yes, can we can provide the exclusion subject to confirmation that the individual lives full time in the home of the participant and signs an affidavit stating this. 

If your needs change, you may talk to your Service Coordinator, Independent Facilitator, and Financial Management Service agency to discuss transferring funds across categories. Spending Plan changes will need to be documented in your Individual Program Plan.

Allowable Spending Changes:

• Transferring up to 10% between categories (approval not needed)
• Transferring more than 10% between categories (approval needed)

• Local Regional Center: https://www.dds.ca.gov/rc/listings/
• DDS Website: www.dds.ca.gov/sdp
• DDS Email: [email protected]
• Your Self-Determination Program Workbook: Click To View
• It’s My Choice: www.mn.gov/mnddc/extra/publications/Its-My-Choice.pdf