Submit a Purchase Request
Before submitting a form to us, please make sure of the following:
1. The item is included in your spending plan. This needs to be an exact match otherwise we will not be able to make the payment
2. The price for the service, or item is the same as the spending plan or LESS (make sure to consider taxes and shipping in the total cost)
3. You are using the correct form below. One thing that can be tricky is Sessions, like a personal trainer, use the One time Request form and complete this each time you are going to sign up for new sessions.
Form for Monthly Payments (Classes, Monthly Memberships,Uber)
Click Here
Form for One Time Requests (Technology, Products, Goods, Camps etc.)
Click Here
Information Regarding Payment by Credit Card
- Arch FMS can only process purchases from merchants that accept Mastercard and/or Visa payments. A payment receipt maybe required by you to provide to Arch FMS
- For ongoing purchases (e.g., monthly gym memberships,Uber), Arch FMS will issue a virtual card restricted to a specific merchant and set monthly amount.
- Virtual cards may also be issued for camps, classes, and similar programs to ensure participant privacy and security.
Policy Reminders
- Purchases must support an identified IPP goal. If clarification is needed, Arch FMS will contact the participant/ legal rep.
- All purchase requests are final once processed—returns for reasons other than product defects are not permitted.
- Purchase requests may not be used to pay vendor invoices. Vendors must complete the Arch FMS Onboarding Process.
- All purchases must be made directly by Arch FMS or a virtual card provided to you by Arch FMS. Participant reimbursements are not allowed under any circumstances.
- The participant is responsible for providing an accurate shipping address.
Add a New Vendor Form
Before filling out this form, please make sure that the vendor(s) are listed on the spending plan. We are unable to onboard vendors until we recieve the updated spending plan.
Add a New Employee Form
Monthly Mileage Reimbursement Form
Please send this mileage reimbursement form to the client or their legal representative for approval. Once approved, it is the responsibility of the client or their legal representative to submit the form to invoice@archfms.com for payment. We cannot process unapproved forms. We will need to collect the driver’s license and proof of insurance from anyone requesting mileage reimbursement.
IMPORTANT- COMPLETE ONE FORM PER MONTH
Sick Leave Form
Tax Exempt Form
To receive a tax exemption as a live-in caregiver:
- Make sure when you are completing your employee profile on paycom.com to select exempt in the tax section.
- Click the link below to complete the attestation form
W9 Form
Our Vision
